Job Title: Transportation Supervisor Exemption Status/Test: Exempt/Executive*
Reports to: Superintendent Date Revised: 1/21/2025
Dept./School: Transportation
Primary Purpose:
Direct and manage district’s transportation operations. Ensure safe and efficient operation of transportation department. Oversee maintenance of all district-owned vehicles.
Qualifications:
Education/Certification:
High School Diploma, some college or trade school preferred.
Clear and valid Texas commercial driver’s license with Passenger (P) and School Bus (S) endorsements
Special Knowledge/Skills:
Ability to direct and manage operations of a large fleet of vehicles
Ability to pass U.S. Department of Transportation alcohol and drug tests and annual physical exam
Knowledge of energy management and vehicle repair and maintenance
Ability to conduct on-site inspections of all vehicle repair and maintenance operations
Ability to manage budget and personnel
Ability to implement policy and procedures
Ability to interpret data
Ability to use technology to plan, operate, monitor, and evaluate transportation operations
Strong organizational, communication, and interpersonal skills
Experience:
2 years supervisory experience in transportation and fleet operations
5 years experience as a bus driver
Major Responsibilities and Duties:
Transportation and Vehicle Maintenance Operations
- Manage the delivery of transportation services for students and ensure they are picked up and arrive safely and on time.
- Oversee preparation and updating of bus routes and schedules for all schools in district and develop plans to meet future transportation needs.
- Communicate changes in routes and scheduling to campuses and the public when warranted.
- Coordinate transportation for extracurricular activities and special programs.
- Assign bus drivers to routes and extracurricular trips and find substitutes as needed.
- Monitor fuel deliveries and distribution.
- Oversee repair of all district-owned vehicles and preventive maintenance. Ensure vehicle repair requests and work orders are prioritized and processed in a timely manner. Occasionally, contract for outside services that cannot be performed in shop with approval for superintendent.
Policy, Reports, and Laws
- Implement federal and state law, State Board of Education rule, and board policy.
- Compile, maintain, file, and present all reports, records, and other documents required.
- Prepare, process, and maintain all documents required to verify safety certification and alcohol and drug testing of bus drivers.
- Ensure employee time records are accurately maintained and data necessary to process transportation payroll is delivered in a timely manner.
- Follow district safety protocols and emergency procedures.
Budget and Inventory
- Develop and administer budget based on documented needs and ensure operations are cost effective and funds are managed wisely.
- Maintain current inventory of supplies and parts and initiate purchases in accordance with budgetary limitations and district policies. Approve and forward invoices for transportation to accounting department.
- Recommend disposal of obsolete or worn out vehicles and equipment. Recommend purchase of vehicles as necessary.
Student Management
- Implement district’s student discipline policies and ensure expectations about appropriate behavior when using district transportation are communicated to students. Enforce student discipline and suspension of riding privileges for any student who violates rules and regulations.
- Investigate reported concerns and take appropriate action to resolve issues.
Personnel
- Select, train, supervise, and evaluate staff and make recommendations relative toassignment, retention, discipline, and dismissal.
- Prepare, review, and revise transportation department job descriptions.
Safety
- Enforce safety standards that conform with state, federal, and insurance regulations and develop a program of preventive safety.
- Assess road conditions and hazards and advise administration about inclement weather conditions that may result in delayed starts or the closing of schools.
- Investigate school bus accidents and student safety violations.
- Maintain safety standards in conformance with federal, state, and insurance regulations.
- Organize and conduct training programs to promote a safe work environment.
- Ensure transportation equipment is in excellent operating condition.
- Follow district safety protocols and emergency procedures.
Other
- Participate in development of the district’s disaster plan and be prepared to take an active role in responding to emergencies as needed.
- Attend and make presentations at conferences and school board meetings regarding transportation issues and innovations.
- Operate bus as needed – daily route.
Supervisory Responsibilities:
Supervise, evaluate, and recommend the hiring and firing of shop foreman, dispatcher, parts manger, bus drivers, bus monitors, and administrative assistant.* |